Sharing photos on World Book Day: Privacy considerations
📸✅ It's World Book Day on the 6th March when most schools will be celebrating reading and capturing photos of staff and students in their costumes. Given this is one of many significant photographic events in the calendar, we thought it was a good opportunity to remind everyone of photo and video best practice.
Many schools have some great systems in place, however, procedures are only as good as their implementation, so ensure everyone involved knows what they should be doing!
There are several considerations around taking photos and then sharing them:
📸Consent :
✅ Ensure you have the relevant consent for where you want to publish the photos, you may need an extra request for this.
🔗 Photos and video Best Practice
🔗 Best Practice for Managing Photos and Video Article
🔗 Photo and Video Policy - and release form
📸 Storage :
✅ Ensure photos are taken on a school device.
✅ Ensure the device is access controlled with a PIN/password.
✅ Ensure the device is stored securely.
🔗 DfE Laptop, Desktop & Tablet Standards
📸 Sharing/publishing :
✅ Ensure you are not sharing any non-photograph children.
✅ Ensure you have consent to share on that particular social channel/platform.
✅ Ensure printed photos are destroyed in the appropriate way when no longer required.
✅ Remember usage within school for educational purposes do not require consent.
🔗 Managing Confidential Waste
🔗 Social Media Best Practice
📸 Retention :
✅ Have a procedure to regularly remove photos according to your retention schedule from your school website and social channels.
✅ Have a procedure to regularly remove photos from devices and network drives - ensure someone oversees this rather than relying on individuals through implication.
🔗 Records Management Best Practice
🔗 Acceptable Use Best Practice
📸 Mitigation:
✅ Ensure staff know what to do if something does go wrong and there is a data breach or safeguarding concern and who to contact.
🔗 Data Breaches Best Practice
🔗 Contact the DPO:This email address is being protected from spambots. You need JavaScript enabled to view it.
Consider completing our Photos and Videos Checklists. Checklists provide a clear, organised and structured way to track compliance:
Many schools have some great systems in place, however, procedures are only as good as their implementation, so ensure everyone involved knows what they should be doing!
There are several considerations around taking photos and then sharing them:
📸Consent :
✅ Ensure you have the relevant consent for where you want to publish the photos, you may need an extra request for this.
🔗 Photos and video Best Practice
🔗 Best Practice for Managing Photos and Video Article
🔗 Photo and Video Policy - and release form
📸 Storage :
✅ Ensure photos are taken on a school device.
✅ Ensure the device is access controlled with a PIN/password.
✅ Ensure the device is stored securely.
🔗 DfE Laptop, Desktop & Tablet Standards
📸 Sharing/publishing :
✅ Ensure you are not sharing any non-photograph children.
✅ Ensure you have consent to share on that particular social channel/platform.
✅ Ensure printed photos are destroyed in the appropriate way when no longer required.
✅ Remember usage within school for educational purposes do not require consent.
🔗 Managing Confidential Waste
🔗 Social Media Best Practice
📸 Retention :
✅ Have a procedure to regularly remove photos according to your retention schedule from your school website and social channels.
✅ Have a procedure to regularly remove photos from devices and network drives - ensure someone oversees this rather than relying on individuals through implication.
🔗 Records Management Best Practice
🔗 Acceptable Use Best Practice
📸 Mitigation:
✅ Ensure staff know what to do if something does go wrong and there is a data breach or safeguarding concern and who to contact.
🔗 Data Breaches Best Practice
🔗 Contact the DPO:
Consider completing our Photos and Videos Checklists. Checklists provide a clear, organised and structured way to track compliance: