Best Practice Update

Image of a robot against a blackboard.  White background. Orange text: New. Blue text: DfE AI Guidance with video training

New DfE AI Guidance

🤖 📢  The DfE has issued some training and guidance about the use of AI in Education.  The guidance aims to help educators safely and effectively use AI to enhance the classroom experience and reduce teacher workload.

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photo of a hand holding a phone with whatsapp on the screen. Beige background and black text: What's up with WhatsApp? Emma Martins, Chief Commissioner of the Data & Marketing Commission and Data Protection Education have teamed together to give you a comprehensive overview of the risks, recent cases and guidelines about using WhatsApp.

Preschool Employment tribunal for the use of WhatsApp

📳What's Up with WhatsApp? WhatsApp is a regular theme in relation to SARs, FOI's, data breaches and general use as tickets into our Knowledge Bank platform.  Emma Martins, Chief Commissioner of the Data and Marketing Commission has worked with us to produce some guidance following the recent employment tribunal that was published in relation to a preschool.

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AI generated photo of the back of a  computer screen with hands on a keyboard. Blue padlock with white text saying: Not everyone should have access.  White background and black text: The key to protecting sensitive data : least privilege. Recent dismissal case in Nottinghamshire

Not everyone needs access: The Key to Protecting Sensitive Data

🚫🔒 Sensitive data requires a higher level of security under UK GDPR because of its potential to cause significant harm to individuals if it is lost, stolen or misused.  A recent case of a teacher losing their job after accessing a safeguarding report and transcribing it to her personal computer highlights the both the importance for least privilege access and continual review of access.

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  1. DfE Digital Standards - narrowing the digital divide
  2. Arbor AI - On By Default
  3. DfE Guidance: Choosing a new MIS
  4. Sharing photos on World Book Day: Privacy considerations
  5. HCRG Care Group data breach
  6. The Importance of AI literacy and training staff
  7. How to verify visitors the right way
  8. Short Guide to AI Video
  9. Safer Internet Day, Cyber Security & Data Protection
  10. The Cyber Resilience Championship
  11. The Multiple Dimensions of Supplier Due Diligence
  12. New Data Protection Fees
  13. School shares sensitive pupil information as part of an FOI response
  14. AI (Artificial Intelligence) Best Practice Area & Policy
  15. Blacon High School Cyber Attack
  16. WhatsApp and FOI's: ICO Warnings
  17. New AI Guidance from the DfE
  18. What the proposed Government legislative proposal around cyber crime means
  19. DPE Webinar Schedule
  20. ICO report on AI tools in recruitment
  21. DfE update to record keeping and management
  22. Update to data sharing for school immunisation programmes
  23. Early Years Settings and Cyber Security
  24. SLT Digital Lead Profile
  25. The role of governors in cyber security and data protection
  26. Navigating Privacy at the End of Term , Special Occasions and End of Year
  27. Contracts Register
  28. DfE Digital Standards Autumn Update
  29. The importance of knowing how to access your CCTV footage!
  30. Cyber Attack on a Special School
  31. Stealing children's data
  32. What is dark data? (and why does it matter?)
  33. Ofqual highlights the value of cyber security training in schools
  34. Searching for data when you receive a Subject Access Request
  35. Fylde Coast Academy Trust Cyber Attack This Week
  36. Calling all IT leads in schools and mult academy trusts!
  37. Ransomware cyber attack on a school in Bromley
  38. The Data Protection Lead/Champion Role
  39. Join Our Social Media Family!
  40. School hit by Cyber Attack
  41. New Academic Year Kick-Off!
  42. Cyber Security Best Practice Area
  43. DfE Digital Standards for Schools and Colleges Tracker
  44. New Policies, Documents, Letters and Posters page
  45. Schools and Trusts Best Practice Area
  46. The DPE Retention Schedule
  47. Making the Rounds Update (now includes reporting)
  48. ESFA Cyber Essentials Requirement for Colleges from 2024/2025
  49. ICO Reprimands a School
  50. Navigating Privacy at the End of Term , Special Occasions and End of Year
  51. Out of date technology
  52. Data Retention and the Pupil File
  53. Have you assigned your SLT Digital Lead yet?
  54. Getting Started with AI (Artificial Intelligence)
  55. Cyber attack on a school during half term
  56. Update to the DfE Digital Cyber Security Standards for Schools and Colleges (May 2024)
  57. The rise of cyber attacks in schools are causing pupils to miss classes
  58. ICO: Learning from the mistakes of others report
  59. Cyber attack on a Trust; the aftermath
  60. School Focus: The Vale Federation | Aylesbury
  61. DfE Dealing with Subject Access Requests (SARs) Guidance
  62. Update to the Guidance on Information Sharing from the DfE
  63. FOI Requests generated by Artificial Intelligence
  64. Social Media Best Practice Area
  65. Lettings Best Practice Area
  66. Appropriate filtering and monitoring definitions
  67. MFA Bombing - What is it?
  68. Protecting your Social Media Accounts
  69. Why we recommend using checklists
  70. Product Focus on Checklists : Initial Trust Plan
  71. Product Focus on Checklists : End of Term Checklist
  72. Product Focus on Checklists : Information and Cyber Security
  73. Product Focus on Checklists : Social Media
  74. Product Focus on Checklists : Lettings
  75. Product Focus on Checklists : Record of Processing
  76. Milk Island: The secret location that allows children to view restricted content on Google Maps
  77. Why Data Should Stay Put: Benefits of Keeping Data in Its Original System
  78. Product Focus on Checklists : Data Retention and Destruction
  79. Product Focus on Checklists : Data Migration
  80. Product Focus on Checklists : Biometrics
  81. Product Focus on Checklists : Supplier Due Diligence
  82. Free Cyber help, advice and training with the Cyber Resilience Centres
  83. The Perils of Paper: The Printing Vulnerability
  84. Product Focus on Checklists : FOI
  85. Product Focus on Checklists : Governors and Data
  86. Product Focus on Checklists : DPIA
  87. Product Focus on Checklists : Site Moves
  88. Product Focus on Checklists : Data Breaches
  89. Product Focus on Checklists : Subject Access Requests
  90. Product Focus on Checklists : Bring your own device
  91. Product Focus on Checklists : Working out of school/offsite
  92. Cyber Attack on a School
  93. Product Focus on Checklists : Redaction
  94. Why Due Diligence is Important: Fake apps
  95. Product Focus on Checklists : CCTV
  96. Product Focus on Checklists : Clear desk
  97. Product Focus on Checklists : Commitment to compliance
  98. Product Focus on Checklists : Photos and video
  99. Product Focus on Checklists : Passwords
  100. Product Focus on Checklists : Information Classification
  101. Free cyber training for staff
  102. DfE Digital Standards Update
  103. The Mother of all Breaches
  104. International Data Transfers (part 1): Navigating Cross-Border Data Transfers: Understanding EU SCCs, UK Addendum, and UK IDTA
  105. ClassCharts Possible Data Breach
  106. Where is your data stored?
  107. IAPP looks at AI privacy risks
  108. If you suspect a financial scam .....
  109. School Focus: St Bernadette's Catholic Primary School | Brighton
  110. Guardians of Privacy: 16. Social Media Checklist
  111. Guardians of Privacy: 15. Navigating Social Media in Educational Settings Summary
  112. Guardians of Privacy: 14. Social Media and Cyber Bullying
  113. Guardians of Privacy: 13. Social Media, Copyright and Intellectual Property
  114. Guardians of Privacy: 12. Social Media and Going Viral
  115. Guardians of Privacy: 11. Staff Social Media Accounts
  116. Guardians of Privacy: 10. Social Media and Cookies
  117. Guardians of Privacy: 9. Social Media and Morality
  118. New Resources for Schools from the ICO
  119. Guardians of Privacy: 8. Social Media Policies
  120. Guardians of Privacy: 7. Social Media Data Retention
  121. Guardians of Privacy: 6. Posting Safely
  122. Guardians of Privacy: 5. Social Media and Consent
  123. Guardians of Privacy: 4. Social Media Access Control
  124. Guardians of Privacy: 3. Social Media Channels
  125. Guardians of Privacy: 2. Law and Regulations
  126. Guardians of Privacy: 1. Social media, privacy and children
  127. The ICO reprimands a Multi Academy Trust
  128. KCSIE: Filtering, Monitoring and Privacy
  129. Guidance for the use of school email and applying email retention in schools
  130. Data Protection Tips for Early Years Settings
  131. Children's Privacy around the world is a puzzle
  132. Trust Initial Plan Checklist Update
  133. Records Management Best Practice Update
  134. Governors and Data Best Practice Area Update
  135. What do I need to redact?
  136. Trust Initial Plan for Data Protection Compliance (for Multi Academy Trusts)
  137. Google for Education Resources: Helping IT Admins meet DfE digital and technology standards
  138. Lettings Best Practice and Guidance
  139. Considerations when migrating to a new MIS
  140. Public bodies and sensitive data
  141. Get a DPE Badge for your website!
  142. ICO: 10 Step guide to sharing information to safeguard children
  143. Help after a Cyber Attack/Incident
  144. Data Protection and Cyber Security (Inset Day) Training Ideas
  145. How KCSIE is linked to Cyber Strategy
  146. Handling Freedom of Information Requests the right way
  147. Where's Harry the Hacker?
  148. The ICO Reprimands a school
  149. Subject Access Requests (SARs)
  150. Redaction Guidelines Updated
  151. Using WhatsApp in Schools
  152. How to contact us for support, subject access requests, data breaches and FOI's
  153. FOI: Reinforced Autoclaved Aerated Concrete
  154. FOI: Henry Jackson Society
  155. FOI: Vaccination Justifications
  156. How the Record of Processing Can Help You
  157. What does a Data Protection Officer Do?
  158. Blog: Best Practice on the Retention of Child Protection Information
  159. Carrying out Supplier Due Diligence
  160. Email and retention periods
  161. How Long Should You Keep Personal Data For?
  162. Sharing this year’s Nativity play online
  163. B&H FoI: Racist/religious incidents/bullying
  164. Protocol for Setting Up and Delivery of Online Teaching and Learning
  165. Class Dojo International Data Sharing
  166. Model Publication Scheme: Amendments, Improvements and Updates
  167. Transparency
  168. Parents and students covertly recording conversations
  169. SAR? ER? FOI?
  170. Research projects and GDPR
  171. Secure file transfer of files using Royal Mail
  172. Emergency contacts and consent
  173. Key elements of a successful DPIA
  174. FOI Publication Schemes
  175. Best Practice for Managing Photos and Video
  176. New Drip Feeds: Recognise and Respond to Subject Access Request
  177. When to contact the Data Protection Officer?
  178. National child measurement programme
  179. Make sure DPE is your registered DPO with the ICO
  180. Headteacher fined for breach of data protection legislation

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