Best Practice Update

Background photo of digital folders around a shield in blue and white. A bag of money in a trolley. Text says procuring a new MIS. Data Protection Education logo

DfE Guidance: Choosing a new MIS

✅📃 An MIS (management information system) is a critical part of the school's day to day operations and digital infrastructure.  They can be on premise or in the cloud, which means contract terms can differ.  We highlight the latest guidance alongside what is already data protection law - you should follow this, even if you are procuring your MIS through your local authority or third party IT provider.

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  1. HCRG Care Group data breach
  2. DPE MAT Conference 2026 - Save the Date!
  3. The Importance of AI literacy and training staff
  4. How to verify visitors the right way
  5. Short Guide to AI Video
  6. Safer Internet Day, Cyber Security & Data Protection
  7. The Cyber Resilience Championship
  8. The Multiple Dimensions of Supplier Due Diligence
  9. New Data Protection Fees
  10. School shares sensitive pupil information as part of an FOI response
  11. AI (Artificial Intelligence) Best Practice Area & Policy
  12. Blacon High School Cyber Attack
  13. WhatsApp and FOI's: ICO Warnings
  14. New AI Guidance from the DfE
  15. What the proposed Government legislative proposal around cyber crime means
  16. DPE Webinar Schedule
  17. ICO report on AI tools in recruitment
  18. DfE update to record keeping and management
  19. Update to data sharing for school immunisation programmes
  20. Early Years Settings and Cyber Security
  21. SLT Digital Lead Profile
  22. The role of governors in cyber security and data protection
  23. Navigating Privacy at the End of Term , Special Occasions and End of Year
  24. Contracts Register
  25. DfE Digital Standards Autumn Update
  26. The importance of knowing how to access your CCTV footage!
  27. Cyber Attack on a Special School
  28. Stealing children's data
  29. What is dark data? (and why does it matter?)
  30. Ofqual highlights the value of cyber security training in schools
  31. Searching for data when you receive a Subject Access Request
  32. Fylde Coast Academy Trust Cyber Attack This Week
  33. Calling all IT leads in schools and mult academy trusts!
  34. Ransomware cyber attack on a school in Bromley
  35. The Data Protection Lead/Champion Role
  36. Join Our Social Media Family!
  37. School hit by Cyber Attack
  38. New Academic Year Kick-Off!
  39. Cyber Security Best Practice Area
  40. DfE Digital Standards for Schools and Colleges Tracker
  41. New Policies, Documents, Letters and Posters page
  42. Schools and Trusts Best Practice Area
  43. The DPE Retention Schedule
  44. Making the Rounds Update (now includes reporting)
  45. ESFA Cyber Essentials Requirement for Colleges from 2024/2025
  46. ICO Reprimands a School
  47. Navigating Privacy at the End of Term , Special Occasions and End of Year
  48. Out of date technology
  49. Data Retention and the Pupil File
  50. Have you assigned your SLT Digital Lead yet?
  51. Getting Started with AI (Artificial Intelligence)
  52. Cyber attack on a school during half term
  53. Update to the DfE Digital Cyber Security Standards for Schools and Colleges (May 2024)
  54. The rise of cyber attacks in schools are causing pupils to miss classes
  55. ICO: Learning from the mistakes of others report
  56. Cyber attack on a Trust; the aftermath
  57. School Focus: The Vale Federation | Aylesbury
  58. DfE Dealing with Subject Access Requests (SARs) Guidance
  59. Update to the Guidance on Information Sharing from the DfE
  60. FOI Requests generated by Artificial Intelligence
  61. Social Media Best Practice Area
  62. Lettings Best Practice Area
  63. Appropriate filtering and monitoring definitions
  64. MFA Bombing - What is it?
  65. Protecting your Social Media Accounts
  66. Why we recommend using checklists
  67. Product Focus on Checklists : Initial Trust Plan
  68. Product Focus on Checklists : End of Term Checklist
  69. Product Focus on Checklists : Information and Cyber Security
  70. Product Focus on Checklists : Social Media
  71. Product Focus on Checklists : Lettings
  72. Product Focus on Checklists : Record of Processing
  73. Milk Island: The secret location that allows children to view restricted content on Google Maps
  74. Why Data Should Stay Put: Benefits of Keeping Data in Its Original System
  75. Product Focus on Checklists : Data Retention and Destruction
  76. Product Focus on Checklists : Data Migration
  77. Product Focus on Checklists : Biometrics
  78. Product Focus on Checklists : Supplier Due Diligence
  79. Free Cyber help, advice and training with the Cyber Resilience Centres
  80. The Perils of Paper: The Printing Vulnerability
  81. Product Focus on Checklists : FOI
  82. Product Focus on Checklists : Governors and Data
  83. Product Focus on Checklists : DPIA
  84. Product Focus on Checklists : Site Moves
  85. Product Focus on Checklists : Data Breaches
  86. Product Focus on Checklists : Subject Access Requests
  87. Product Focus on Checklists : Bring your own device
  88. Product Focus on Checklists : Working out of school/offsite
  89. Cyber Attack on a School
  90. Product Focus on Checklists : Redaction
  91. Why Due Diligence is Important: Fake apps
  92. Product Focus on Checklists : CCTV
  93. Product Focus on Checklists : Clear desk
  94. Product Focus on Checklists : Commitment to compliance
  95. Product Focus on Checklists : Photos and video
  96. Product Focus on Checklists : Passwords
  97. Product Focus on Checklists : Information Classification
  98. Free cyber training for staff
  99. DfE Digital Standards Update
  100. The Mother of all Breaches
  101. International Data Transfers (part 1): Navigating Cross-Border Data Transfers: Understanding EU SCCs, UK Addendum, and UK IDTA
  102. ClassCharts Possible Data Breach
  103. Where is your data stored?
  104. IAPP looks at AI privacy risks
  105. If you suspect a financial scam .....
  106. School Focus: St Bernadette's Catholic Primary School | Brighton
  107. Guardians of Privacy: 16. Social Media Checklist
  108. Guardians of Privacy: 15. Navigating Social Media in Educational Settings Summary
  109. Guardians of Privacy: 14. Social Media and Cyber Bullying
  110. Guardians of Privacy: 13. Social Media, Copyright and Intellectual Property
  111. Guardians of Privacy: 12. Social Media and Going Viral
  112. Guardians of Privacy: 11. Staff Social Media Accounts
  113. Guardians of Privacy: 10. Social Media and Cookies
  114. Guardians of Privacy: 9. Social Media and Morality
  115. New Resources for Schools from the ICO
  116. Guardians of Privacy: 8. Social Media Policies
  117. Guardians of Privacy: 7. Social Media Data Retention
  118. Guardians of Privacy: 6. Posting Safely
  119. Guardians of Privacy: 5. Social Media and Consent
  120. Guardians of Privacy: 4. Social Media Access Control
  121. Guardians of Privacy: 3. Social Media Channels
  122. Guardians of Privacy: 2. Law and Regulations
  123. Guardians of Privacy: 1. Social media, privacy and children
  124. The ICO reprimands a Multi Academy Trust
  125. KCSIE: Filtering, Monitoring and Privacy
  126. Guidance for the use of school email and applying email retention in schools
  127. Data Protection Tips for Early Years Settings
  128. Children's Privacy around the world is a puzzle
  129. Trust Initial Plan Checklist Update
  130. Records Management Best Practice Update
  131. Governors and Data Best Practice Area Update
  132. What do I need to redact?
  133. Trust Initial Plan for Data Protection Compliance (for Multi Academy Trusts)
  134. Google for Education Resources: Helping IT Admins meet DfE digital and technology standards
  135. Lettings Best Practice and Guidance
  136. Considerations when migrating to a new MIS
  137. Public bodies and sensitive data
  138. Get a DPE Badge for your website!
  139. ICO: 10 Step guide to sharing information to safeguard children
  140. Help after a Cyber Attack/Incident
  141. Data Protection and Cyber Security (Inset Day) Training Ideas
  142. How KCSIE is linked to Cyber Strategy
  143. Handling Freedom of Information Requests the right way
  144. Where's Harry the Hacker?
  145. The ICO Reprimands a school
  146. Subject Access Requests (SARs)
  147. Redaction Guidelines Updated
  148. Using WhatsApp in Schools
  149. How to contact us for support, subject access requests, data breaches and FOI's
  150. FOI: Reinforced Autoclaved Aerated Concrete
  151. FOI: Henry Jackson Society
  152. FOI: Vaccination Justifications
  153. How the Record of Processing Can Help You
  154. What does a Data Protection Officer Do?
  155. Blog: Best Practice on the Retention of Child Protection Information
  156. Carrying out Supplier Due Diligence
  157. Email and retention periods
  158. How Long Should You Keep Personal Data For?
  159. Sharing this year’s Nativity play online
  160. A quick introduction to the Phishing Simulation tool
  161. B&H FoI: Racist/religious incidents/bullying
  162. Protocol for Setting Up and Delivery of Online Teaching and Learning
  163. Class Dojo International Data Sharing
  164. Model Publication Scheme: Amendments, Improvements and Updates
  165. Transparency
  166. Parents and students covertly recording conversations
  167. SAR? ER? FOI?
  168. Research projects and GDPR
  169. Secure file transfer of files using Royal Mail
  170. Emergency contacts and consent
  171. Key elements of a successful DPIA
  172. FOI Publication Schemes
  173. Best Practice for Managing Photos and Video
  174. New Drip Feeds: Recognise and Respond to Subject Access Request
  175. When to contact the Data Protection Officer?
  176. National child measurement programme
  177. Make sure DPE is your registered DPO with the ICO
  178. Headteacher fined for breach of data protection legislation

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