Best Practice Update

Image of a robot against a blackboard.  White background. Orange text: New. Blue text: DfE AI Guidance with video training

New DfE AI Guidance

🤖 📢  The DfE has issued some training and guidance about the use of AI in Education.  The guidance aims to help educators safely and effectively use AI to enhance the classroom experience and reduce teacher workload.

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photo of a hand holding a phone with whatsapp on the screen. Beige background and black text: What's up with WhatsApp? Emma Martins, Chief Commissioner of the Data & Marketing Commission and Data Protection Education have teamed together to give you a comprehensive overview of the risks, recent cases and guidelines about using WhatsApp.

Preschool Employment tribunal for the use of WhatsApp

📳What's Up with WhatsApp? WhatsApp is a regular theme in relation to SARs, FOI's, data breaches and general use as tickets into our Knowledge Bank platform.  Emma Martins, Chief Commissioner of the Data and Marketing Commission has worked with us to produce some guidance following the recent employment tribunal that was published in relation to a preschool.

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AI generated photo of the back of a  computer screen with hands on a keyboard. Blue padlock with white text saying: Not everyone should have access.  White background and black text: The key to protecting sensitive data : least privilege. Recent dismissal case in Nottinghamshire

Not everyone needs access: The Key to Protecting Sensitive Data

🚫🔒 Sensitive data requires a higher level of security under UK GDPR because of its potential to cause significant harm to individuals if it is lost, stolen or misused.  A recent case of a teacher losing their job after accessing a safeguarding report and transcribing it to her personal computer highlights the both the importance for least privilege access and continual review of access.

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  1. World Backup Day
  2. Are teachers using AI? 83% say its a time-saver
  3. DfE Digital Standards - narrowing the digital divide
  4. Arbor AI - On By Default
  5. DfE Guidance: Choosing a new MIS
  6. Sharing photos on World Book Day: Privacy considerations
  7. HCRG Care Group data breach
  8. The Importance of AI literacy and training staff
  9. How to verify visitors the right way
  10. Short Guide to AI Video
  11. Safer Internet Day, Cyber Security & Data Protection
  12. The Cyber Resilience Championship
  13. The Multiple Dimensions of Supplier Due Diligence
  14. New Data Protection Fees
  15. School shares sensitive pupil information as part of an FOI response
  16. AI (Artificial Intelligence) Best Practice Area & Policy
  17. Blacon High School Cyber Attack
  18. WhatsApp and FOI's: ICO Warnings
  19. New AI Guidance from the DfE
  20. What the proposed Government legislative proposal around cyber crime means
  21. DPE Webinar Schedule
  22. ICO report on AI tools in recruitment
  23. DfE update to record keeping and management
  24. Update to data sharing for school immunisation programmes
  25. Early Years Settings and Cyber Security
  26. SLT Digital Lead Profile
  27. The role of governors in cyber security and data protection
  28. Navigating Privacy at the End of Term , Special Occasions and End of Year
  29. Contracts Register
  30. DfE Digital Standards Autumn Update
  31. The importance of knowing how to access your CCTV footage!
  32. Cyber Attack on a Special School
  33. Stealing children's data
  34. What is dark data? (and why does it matter?)
  35. Ofqual highlights the value of cyber security training in schools
  36. Searching for data when you receive a Subject Access Request
  37. Fylde Coast Academy Trust Cyber Attack This Week
  38. Calling all IT leads in schools and mult academy trusts!
  39. Ransomware cyber attack on a school in Bromley
  40. The Data Protection Lead/Champion Role
  41. Join Our Social Media Family!
  42. School hit by Cyber Attack
  43. New Academic Year Kick-Off!
  44. Cyber Security Best Practice Area
  45. DfE Digital Standards for Schools and Colleges Tracker
  46. New Policies, Documents, Letters and Posters page
  47. Schools and Trusts Best Practice Area
  48. The DPE Retention Schedule
  49. Making the Rounds Update (now includes reporting)
  50. ESFA Cyber Essentials Requirement for Colleges from 2024/2025
  51. ICO Reprimands a School
  52. Navigating Privacy at the End of Term , Special Occasions and End of Year
  53. Out of date technology
  54. Data Retention and the Pupil File
  55. Have you assigned your SLT Digital Lead yet?
  56. Getting Started with AI (Artificial Intelligence)
  57. Cyber attack on a school during half term
  58. Update to the DfE Digital Cyber Security Standards for Schools and Colleges (May 2024)
  59. The rise of cyber attacks in schools are causing pupils to miss classes
  60. ICO: Learning from the mistakes of others report
  61. Cyber attack on a Trust; the aftermath
  62. School Focus: The Vale Federation | Aylesbury
  63. DfE Dealing with Subject Access Requests (SARs) Guidance
  64. Update to the Guidance on Information Sharing from the DfE
  65. FOI Requests generated by Artificial Intelligence
  66. Social Media Best Practice Area
  67. Lettings Best Practice Area
  68. Appropriate filtering and monitoring definitions
  69. MFA Bombing - What is it?
  70. Protecting your Social Media Accounts
  71. Why we recommend using checklists
  72. Product Focus on Checklists : Initial Trust Plan
  73. Product Focus on Checklists : End of Term Checklist
  74. Product Focus on Checklists : Information and Cyber Security
  75. Product Focus on Checklists : Social Media
  76. Product Focus on Checklists : Lettings
  77. Product Focus on Checklists : Record of Processing
  78. Milk Island: The secret location that allows children to view restricted content on Google Maps
  79. Why Data Should Stay Put: Benefits of Keeping Data in Its Original System
  80. Product Focus on Checklists : Data Retention and Destruction
  81. Product Focus on Checklists : Data Migration
  82. Product Focus on Checklists : Biometrics
  83. Product Focus on Checklists : Supplier Due Diligence
  84. Free Cyber help, advice and training with the Cyber Resilience Centres
  85. The Perils of Paper: The Printing Vulnerability
  86. Product Focus on Checklists : FOI
  87. Product Focus on Checklists : Governors and Data
  88. Product Focus on Checklists : DPIA
  89. Product Focus on Checklists : Site Moves
  90. Product Focus on Checklists : Data Breaches
  91. Product Focus on Checklists : Subject Access Requests
  92. Product Focus on Checklists : Bring your own device
  93. Product Focus on Checklists : Working out of school/offsite
  94. Cyber Attack on a School
  95. Product Focus on Checklists : Redaction
  96. Why Due Diligence is Important: Fake apps
  97. Product Focus on Checklists : CCTV
  98. Product Focus on Checklists : Clear desk
  99. Product Focus on Checklists : Commitment to compliance
  100. Product Focus on Checklists : Photos and video
  101. Product Focus on Checklists : Passwords
  102. Product Focus on Checklists : Information Classification
  103. Free cyber training for staff
  104. DfE Digital Standards Update
  105. The Mother of all Breaches
  106. International Data Transfers (part 1): Navigating Cross-Border Data Transfers: Understanding EU SCCs, UK Addendum, and UK IDTA
  107. ClassCharts Possible Data Breach
  108. Where is your data stored?
  109. IAPP looks at AI privacy risks
  110. If you suspect a financial scam .....
  111. School Focus: St Bernadette's Catholic Primary School | Brighton
  112. Guardians of Privacy: 16. Social Media Checklist
  113. Guardians of Privacy: 15. Navigating Social Media in Educational Settings Summary
  114. Guardians of Privacy: 14. Social Media and Cyber Bullying
  115. Guardians of Privacy: 13. Social Media, Copyright and Intellectual Property
  116. Guardians of Privacy: 12. Social Media and Going Viral
  117. Guardians of Privacy: 11. Staff Social Media Accounts
  118. Guardians of Privacy: 10. Social Media and Cookies
  119. Guardians of Privacy: 9. Social Media and Morality
  120. New Resources for Schools from the ICO
  121. Guardians of Privacy: 8. Social Media Policies
  122. Guardians of Privacy: 7. Social Media Data Retention
  123. Guardians of Privacy: 6. Posting Safely
  124. Guardians of Privacy: 5. Social Media and Consent
  125. Guardians of Privacy: 4. Social Media Access Control
  126. Guardians of Privacy: 3. Social Media Channels
  127. Guardians of Privacy: 2. Law and Regulations
  128. Guardians of Privacy: 1. Social media, privacy and children
  129. The ICO reprimands a Multi Academy Trust
  130. KCSIE: Filtering, Monitoring and Privacy
  131. Guidance for the use of school email and applying email retention in schools
  132. Data Protection Tips for Early Years Settings
  133. Children's Privacy around the world is a puzzle
  134. Trust Initial Plan Checklist Update
  135. Records Management Best Practice Update
  136. Governors and Data Best Practice Area Update
  137. What do I need to redact?
  138. Trust Initial Plan for Data Protection Compliance (for Multi Academy Trusts)
  139. Google for Education Resources: Helping IT Admins meet DfE digital and technology standards
  140. Lettings Best Practice and Guidance
  141. Considerations when migrating to a new MIS
  142. Public bodies and sensitive data
  143. Get a DPE Badge for your website!
  144. ICO: 10 Step guide to sharing information to safeguard children
  145. Help after a Cyber Attack/Incident
  146. Data Protection and Cyber Security (Inset Day) Training Ideas
  147. How KCSIE is linked to Cyber Strategy
  148. Handling Freedom of Information Requests the right way
  149. Where's Harry the Hacker?
  150. The ICO Reprimands a school
  151. Subject Access Requests (SARs)
  152. Redaction Guidelines Updated
  153. Using WhatsApp in Schools
  154. How to contact us for support, subject access requests, data breaches and FOI's
  155. FOI: Reinforced Autoclaved Aerated Concrete
  156. FOI: Henry Jackson Society
  157. FOI: Vaccination Justifications
  158. How the Record of Processing Can Help You
  159. What does a Data Protection Officer Do?
  160. Blog: Best Practice on the Retention of Child Protection Information
  161. Carrying out Supplier Due Diligence
  162. Email and retention periods
  163. How Long Should You Keep Personal Data For?
  164. Sharing this year’s Nativity play online
  165. B&H FoI: Racist/religious incidents/bullying
  166. Protocol for Setting Up and Delivery of Online Teaching and Learning
  167. Class Dojo International Data Sharing
  168. Model Publication Scheme: Amendments, Improvements and Updates
  169. Transparency
  170. Parents and students covertly recording conversations
  171. SAR? ER? FOI?
  172. Research projects and GDPR
  173. Secure file transfer of files using Royal Mail
  174. Emergency contacts and consent
  175. Key elements of a successful DPIA
  176. FOI Publication Schemes
  177. Best Practice for Managing Photos and Video
  178. New Drip Feeds: Recognise and Respond to Subject Access Request
  179. When to contact the Data Protection Officer?
  180. National child measurement programme
  181. Make sure DPE is your registered DPO with the ICO
  182. Headteacher fined for breach of data protection legislation

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