Best Practice Update

WhatsApp icon on a mobile phone, blue text of Freedom of Information. Data Protection Education logo

📲💬 We come across many organisations using WhatsApp as a communication tool with staff regularly and have previously highlighted some of the risks.  The ICO have recently published information about a case where WhatsApp messages had to be included in a Freedom of Information Request.

Photos of early years children on an orange background. Early Years settings in blue text. Data Protection and Cyber security in white text. Data Protection Education logo and website address: www.dataprotection.education

🧸 🚼 As digital technology continues to increase in our educational settings, Early Years settings are increasingly integrating digital tools into their operations.  While this might enhance efficiency and communication, it also raises concerns and challenges about cyber security and data protection.

Photos of different people from different genres in an orange circle. Girl at school in the background. Text says Meeting Digital Standards in Schools and Colleges, Understanding the SLT Digital Lead profile. Data Protection Education logo

👩🏽‍🏫👨🏽‍💻 Since we have been talking to schools and multi academy trusts about the SLT digital lead, there have been a lot of questions about who that should be in the organisation. There’s often an assumption that it should automatically be the IT Manager, technician, or Data Protection Lead.  In this article, we explore the profile of an effective SLT Digital Lead and their critical role in shaping digital strategy, integrating technology into teaching and learning,

  1. Contracts Register
  2. DfE Digital Standards Autumn Update
  3. The importance of knowing how to access your CCTV footage!
  4. Cyber Attack on a Special School
  5. Stealing children's data
  6. What is dark data? (and why does it matter?)
  7. Ofqual highlights the value of cyber security training in schools
  8. Searching for data when you receive a Subject Access Request
  9. Fylde Coast Academy Trust Cyber Attack This Week
  10. Calling all IT leads in schools and mult academy trusts!
  11. Ransomware cyber attack on a school in Bromley
  12. The Data Protection Lead/Champion Role
  13. Join Our Social Media Family!
  14. School hit by Cyber Attack
  15. New Academic Year Kick-Off!
  16. Cyber Security Best Practice Area
  17. DfE Digital Standards for Schools and Colleges Tracker
  18. New Policies, Documents, Letters and Posters page
  19. Schools and Trusts Best Practice Area
  20. The DPE Retention Schedule
  21. Making the Rounds Update (now includes reporting)
  22. ESFA Cyber Essentials Requirement for Colleges from 2024/2025
  23. ICO Reprimands a School
  24. Navigating Privacy at the End of Term , Special Occasions and End of Year
  25. Out of date technology
  26. Data Retention and the Pupil File
  27. Have you assigned your SLT Digital Lead yet?
  28. Getting Started with AI (Artificial Intelligence)
  29. Cyber attack on a school during half term
  30. Update to the DfE Digital Cyber Security Standards for Schools and Colleges (May 2024)
  31. The rise of cyber attacks in schools are causing pupils to miss classes
  32. ICO: Learning from the mistakes of others report
  33. Cyber attack on a Trust; the aftermath
  34. School Focus: The Vale Federation | Aylesbury
  35. DfE Dealing with Subject Access Requests (SARs) Guidance
  36. Update to the Guidance on Information Sharing from the DfE
  37. FOI Requests generated by Artificial Intelligence
  38. Social Media Best Practice Area
  39. Lettings Best Practice Area
  40. Appropriate filtering and monitoring definitions
  41. MFA Bombing - What is it?
  42. Protecting your Social Media Accounts
  43. Why we recommend using checklists
  44. Product Focus on Checklists : Initial Trust Plan
  45. Product Focus on Checklists : End of Term Checklist
  46. Product Focus on Checklists : Information and Cyber Security
  47. Product Focus on Checklists : Social Media
  48. Product Focus on Checklists : Lettings
  49. Product Focus on Checklists : Record of Processing
  50. Milk Island: The secret location that allows children to view restricted content on Google Maps
  51. Why Data Should Stay Put: Benefits of Keeping Data in Its Original System
  52. Product Focus on Checklists : Data Retention and Destruction
  53. Product Focus on Checklists : Data Migration
  54. Product Focus on Checklists : Biometrics
  55. Product Focus on Checklists : Supplier Due Diligence
  56. Free Cyber help, advice and training with the Cyber Resilience Centres
  57. The Perils of Paper: The Printing Vulnerability
  58. Product Focus on Checklists : FOI
  59. Product Focus on Checklists : Governors and Data
  60. Product Focus on Checklists : DPIA
  61. Product Focus on Checklists : Site Moves
  62. Product Focus on Checklists : Data Breaches
  63. Product Focus on Checklists : Subject Access Requests
  64. Product Focus on Checklists : Bring your own device
  65. Product Focus on Checklists : Working out of school/offsite
  66. Cyber Attack on a School
  67. Product Focus on Checklists : Redaction
  68. Why Due Diligence is Important: Fake apps
  69. Product Focus on Checklists : CCTV
  70. Product Focus on Checklists : Clear desk
  71. Product Focus on Checklists : Commitment to compliance
  72. Product Focus on Checklists : Photos and video
  73. Product Focus on Checklists : Passwords
  74. Product Focus on Checklists : Information Classification
  75. Free cyber training for staff
  76. DfE Digital Standards Update
  77. The Mother of all Breaches
  78. International Data Transfers (part 1): Navigating Cross-Border Data Transfers: Understanding EU SCCs, UK Addendum, and UK IDTA
  79. ClassCharts Possible Data Breach
  80. Where is your data stored?
  81. IAPP looks at AI privacy risks
  82. If you suspect a financial scam .....
  83. School Focus: St Bernadette's Catholic Primary School | Brighton
  84. Guardians of Privacy: 16. Social Media Checklist
  85. Guardians of Privacy: 15. Navigating Social Media in Educational Settings Summary
  86. Guardians of Privacy: 14. Social Media and Cyber Bullying
  87. Guardians of Privacy: 13. Social Media, Copyright and Intellectual Property
  88. Guardians of Privacy: 12. Social Media and Going Viral
  89. Guardians of Privacy: 11. Staff Social Media Accounts
  90. Guardians of Privacy: 10. Social Media and Cookies
  91. Guardians of Privacy: 9. Social Media and Morality
  92. New Resources for Schools from the ICO
  93. Guardians of Privacy: 8. Social Media Policies
  94. Guardians of Privacy: 7. Social Media Data Retention
  95. Guardians of Privacy: 6. Posting Safely
  96. Guardians of Privacy: 5. Social Media and Consent
  97. Guardians of Privacy: 4. Social Media Access Control
  98. Guardians of Privacy: 3. Social Media Channels
  99. Guardians of Privacy: 2. Law and Regulations
  100. Guardians of Privacy: 1. Social media, privacy and children
  101. The ICO reprimands a Multi Academy Trust
  102. KCSIE: Filtering, Monitoring and Privacy
  103. Guidance for the use of school email and applying email retention in schools
  104. Data Protection Tips for Early Years Settings
  105. Children's Privacy around the world is a puzzle
  106. Trust Initial Plan Checklist Update
  107. Records Management Best Practice Update
  108. Governors and Data Best Practice Area Update
  109. What do I need to redact?
  110. Trust Initial Plan for Data Protection Compliance (for Multi Academy Trusts)
  111. Google for Education Resources: Helping IT Admins meet DfE digital and technology standards
  112. Lettings Best Practice and Guidance
  113. Considerations when migrating to a new MIS
  114. Public bodies and sensitive data
  115. Get a DPE Badge for your website!
  116. ICO: 10 Step guide to sharing information to safeguard children
  117. Help after a Cyber Attack/Incident
  118. Data Protection and Cyber Security (Inset Day) Training Ideas
  119. How KCSIE is linked to Cyber Strategy
  120. Handling Freedom of Information Requests the right way
  121. Where's Harry the Hacker?
  122. The ICO Reprimands a school
  123. Subject Access Requests (SARs)
  124. Redaction Guidelines Updated
  125. Using WhatsApp in Schools
  126. How to contact us for support, subject access requests, data breaches and FOI's
  127. FOI: Reinforced Autoclaved Aerated Concrete
  128. FOI: Henry Jackson Society
  129. FOI: Vaccination Justifications
  130. How the Record of Processing Can Help You
  131. What does a Data Protection Officer Do?
  132. Blog: Best Practice on the Retention of Child Protection Information
  133. Carrying out Supplier Due Diligence
  134. Email and retention periods
  135. How Long Should You Keep Personal Data For?
  136. Sharing this year’s Nativity play online
  137. A quick introduction to the Phishing Simulation tool
  138. B&H FoI: Racist/religious incidents/bullying
  139. Protocol for Setting Up and Delivery of Online Teaching and Learning
  140. Class Dojo International Data Sharing
  141. Model Publication Scheme: Amendments, Improvements and Updates
  142. Transparency
  143. Parents and students covertly recording conversations
  144. SAR? ER? FOI?
  145. Research projects and GDPR
  146. Secure file transfer of files using Royal Mail
  147. Emergency contacts and consent
  148. Key elements of a successful DPIA
  149. FOI Publication Schemes
  150. Best Practice for Managing Photos and Video
  151. New Drip Feeds: Recognise and Respond to Subject Access Request
  152. When to contact the Data Protection Officer?
  153. National child measurement programme
  154. Make sure DPE is your registered DPO with the ICO
  155. Headteacher fined for breach of data protection legislation

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