Best Practice Update

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Best Practice Updates

Product Focus on Checklists : Lettings

All of our customers have access to the DPE Knowledge Bank which has a Best Practice Checklist area.  Each checklist is designed to help you walk through all aspects of data protection.
The checklist will give you an insight about where your organisation is with data protection from a data privacy and technical security perspective. The checklists form part of the Best Practice library which includes contextualised guidance, documents and resources on specific areas of data processing.  The checklists form part of the ICO Accountability Framework which helps organisations with their governance and corporate risk management where it relates to data protection.    The checklists cover all aspects of the framework, enabling you to assess against organisation baselines:

  1. Leadership & Oversight
  2. Risk Management (DPIA's)
  3. Policies & Procedures
  4. Individual Rights
  5. Contracts & Data Sharing
  6. Transparency
  7. Training & Awareness
  8. Records Management
  9. Monitoring Verification & Reporting (Data Breaches, SARs and FOI's)
  10. Response & Enforcement (SARs and FOI's)

Lettings

The Lettings checklist covers:
  • Initial Checks
  • Physical Security
  • Systems Security
  • Awareness
These types of conversations also come up during our data walks, our 'Making the Rounds.  This is where one of our consultants will walk with you around your organisation on site to discuss the data on view, data storage, data destruction.  The risk is based on who has access to the data if it is on view, such as lettings. If you would like to organise a data walk around your organisation, please email: This email address is being protected from spambots. You need JavaScript enabled to view it. .

Answer a sample lettings checklist question:

Have you reviewed data on display or on desks?

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Amazing, you have ticked off an important item on the lettings checklist.  Regularly review what data you have on display or what might be accessible to non-employees either during or out of hours:
For further help and guidance and access to the full checklist, please contact This email address is being protected from spambots. You need JavaScript enabled to view it..



As a controller you are responsible for keeping any personal data safe that you collected.  When non-employees enter the building the risk to any data is higher and should be regularly reviewed. Contact your data protection lead, or SLT digita lead or DPO for further advice:

Clipart cartoon with headphones on Please contact us for more help and advice about data protection compliance and cyber security standards: This email address is being protected from spambots. You need JavaScript enabled to view it. including the full checklist and best practice. 

 

Try asking the data protection lead in your organisation, or SLT digital lead or contact your DPO:

We can provide help and guidance with data protection compliance, cyber security standards and records management: This email address is being protected from spambots. You need JavaScript enabled to view it. including the full checklist and best practice.


DPE customers can get started on completing the Lettings checklist here:
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