Best Practice Update

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How to verify visitors the right way

✅🔍 We visit a lot of schools and have a lot of conversations about documentation we are asked to provide as new and returning visitors to organisations. Sometimes we don't agree with what the organisation is asking for, so we thought we'd give some clarification about regulatory requirements.

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Short Guide to AI Video

🎥🤖  Some of the organisations we are talking to are a little confused about AI, whether they should use it and if their staff already are using it or not.  We've put together a short video explaining the different types of AI, the risks and how you should start documenting your use.

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WhatsApp and FOI's: ICO Warnings

📲💬 We come across many organisations using WhatsApp as a communication tool with staff regularly and have previously highlighted some of the risks.  The ICO have recently published information about a case where WhatsApp messages had to be included in a Freedom of Information Request.

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  1. What the proposed Government legislative proposal around cyber crime means
  2. ICO report on AI tools in recruitment
  3. DfE update to record keeping and management
  4. Update to data sharing for school immunisation programmes
  5. Early Years Settings and Cyber Security
  6. SLT Digital Lead Profile
  7. The role of governors in cyber security and data protection
  8. Navigating Privacy at the End of Term , Special Occasions and End of Year
  9. Contracts Register
  10. DfE Digital Standards Autumn Update
  11. The importance of knowing how to access your CCTV footage!
  12. Cyber Attack on a Special School
  13. Stealing children's data
  14. What is dark data? (and why does it matter?)
  15. Ofqual highlights the value of cyber security training in schools
  16. Searching for data when you receive a Subject Access Request
  17. Fylde Coast Academy Trust Cyber Attack This Week
  18. Calling all IT leads in schools and mult academy trusts!
  19. Ransomware cyber attack on a school in Bromley
  20. Join Our Social Media Family!
  21. School hit by Cyber Attack
  22. Cyber Security Best Practice Area
  23. DfE Digital Standards for Schools and Colleges Tracker
  24. New Policies, Documents, Letters and Posters page
  25. Schools and Trusts Best Practice Area
  26. The DPE Retention Schedule
  27. Making the Rounds Update (now includes reporting)
  28. ESFA Cyber Essentials Requirement for Colleges from 2024/2025
  29. ICO Reprimands a School
  30. Out of date technology
  31. Data Retention and the Pupil File
  32. Have you assigned your SLT Digital Lead yet?
  33. Getting Started with AI (Artificial Intelligence)
  34. Cyber attack on a school during half term
  35. Update to the DfE Digital Cyber Security Standards for Schools and Colleges (May 2024)
  36. The rise of cyber attacks in schools are causing pupils to miss classes
  37. ICO: Learning from the mistakes of others report
  38. Cyber attack on a Trust; the aftermath
  39. School Focus: The Vale Federation | Aylesbury
  40. DfE Dealing with Subject Access Requests (SARs) Guidance
  41. Update to the Guidance on Information Sharing from the DfE
  42. FOI Requests generated by Artificial Intelligence
  43. Social Media Best Practice Area
  44. Lettings Best Practice Area
  45. Appropriate filtering and monitoring definitions
  46. MFA Bombing - What is it?
  47. Protecting your Social Media Accounts
  48. Why we recommend using checklists
  49. Product Focus on Checklists : Initial Trust Plan
  50. Product Focus on Checklists : End of Term Checklist
  51. Product Focus on Checklists : Information and Cyber Security
  52. Product Focus on Checklists : Social Media
  53. Product Focus on Checklists : Lettings
  54. Product Focus on Checklists : Record of Processing
  55. Milk Island: The secret location that allows children to view restricted content on Google Maps
  56. Why Data Should Stay Put: Benefits of Keeping Data in Its Original System
  57. Product Focus on Checklists : Data Retention and Destruction
  58. Product Focus on Checklists : Data Migration
  59. Product Focus on Checklists : Biometrics
  60. Product Focus on Checklists : Supplier Due Diligence
  61. Free Cyber help, advice and training with the Cyber Resilience Centres
  62. The Perils of Paper: The Printing Vulnerability
  63. Product Focus on Checklists : FOI
  64. Product Focus on Checklists : Governors and Data
  65. Product Focus on Checklists : DPIA
  66. Product Focus on Checklists : Site Moves
  67. Product Focus on Checklists : Data Breaches
  68. Product Focus on Checklists : Subject Access Requests
  69. Product Focus on Checklists : Bring your own device
  70. Product Focus on Checklists : Working out of school/offsite
  71. Cyber Attack on a School
  72. Product Focus on Checklists : Redaction
  73. Why Due Diligence is Important: Fake apps
  74. Product Focus on Checklists : CCTV
  75. Product Focus on Checklists : Clear desk
  76. Product Focus on Checklists : Commitment to compliance
  77. Product Focus on Checklists : Photos and video
  78. Product Focus on Checklists : Passwords
  79. Product Focus on Checklists : Information Classification
  80. Free cyber training for staff
  81. DfE Digital Standards Update
  82. The Mother of all Breaches
  83. International Data Transfers (part 1): Navigating Cross-Border Data Transfers: Understanding EU SCCs, UK Addendum, and UK IDTA
  84. ClassCharts Possible Data Breach
  85. Where is your data stored?
  86. IAPP looks at AI privacy risks
  87. If you suspect a financial scam .....
  88. School Focus: St Bernadette's Catholic Primary School | Brighton
  89. Guardians of Privacy: 16. Social Media Checklist
  90. Guardians of Privacy: 15. Navigating Social Media in Educational Settings Summary
  91. Guardians of Privacy: 14. Social Media and Cyber Bullying
  92. Guardians of Privacy: 13. Social Media, Copyright and Intellectual Property
  93. Guardians of Privacy: 12. Social Media and Going Viral
  94. Guardians of Privacy: 11. Staff Social Media Accounts
  95. Guardians of Privacy: 10. Social Media and Cookies
  96. Guardians of Privacy: 9. Social Media and Morality
  97. New Resources for Schools from the ICO
  98. Guardians of Privacy: 8. Social Media Policies
  99. Guardians of Privacy: 7. Social Media Data Retention
  100. Guardians of Privacy: 6. Posting Safely
  101. Guardians of Privacy: 5. Social Media and Consent
  102. Guardians of Privacy: 4. Social Media Access Control
  103. Guardians of Privacy: 3. Social Media Channels
  104. Guardians of Privacy: 2. Law and Regulations
  105. Guardians of Privacy: 1. Social media, privacy and children
  106. The ICO reprimands a Multi Academy Trust
  107. KCSIE: Filtering, Monitoring and Privacy
  108. Guidance for the use of school email and applying email retention in schools
  109. Data Protection Tips for Early Years Settings
  110. Children's Privacy around the world is a puzzle
  111. Trust Initial Plan Checklist Update
  112. Records Management Best Practice Update
  113. Governors and Data Best Practice Area Update
  114. What do I need to redact?
  115. Trust Initial Plan for Data Protection Compliance (for Multi Academy Trusts)
  116. Google for Education Resources: Helping IT Admins meet DfE digital and technology standards
  117. Lettings Best Practice and Guidance
  118. Considerations when migrating to a new MIS
  119. Public bodies and sensitive data
  120. Get a DPE Badge for your website!
  121. ICO: 10 Step guide to sharing information to safeguard children
  122. Help after a Cyber Attack/Incident
  123. Data Protection and Cyber Security (Inset Day) Training Ideas
  124. How KCSIE is linked to Cyber Strategy
  125. Handling Freedom of Information Requests the right way
  126. Where's Harry the Hacker?
  127. The ICO Reprimands a school
  128. Redaction Guidelines Updated
  129. Using WhatsApp in Schools
  130. How to contact us for support, subject access requests, data breaches and FOI's
  131. FOI: Reinforced Autoclaved Aerated Concrete
  132. FOI: Henry Jackson Society
  133. FOI: Vaccination Justifications
  134. How the Record of Processing Can Help You
  135. What does a Data Protection Officer Do?
  136. Carrying out Supplier Due Diligence
  137. How Long Should You Keep Personal Data For?
  138. B&H FoI: Racist/religious incidents/bullying
  139. Protocol for Setting Up and Delivery of Online Teaching and Learning
  140. Class Dojo International Data Sharing
  141. Model Publication Scheme: Amendments, Improvements and Updates
  142. Transparency
  143. Parents and students covertly recording conversations
  144. SAR? ER? FOI?
  145. Research projects and GDPR
  146. Secure file transfer of files using Royal Mail
  147. Emergency contacts and consent
  148. Key elements of a successful DPIA
  149. FOI Publication Schemes
  150. Best Practice for Managing Photos and Video
  151. New Drip Feeds: Recognise and Respond to Subject Access Request
  152. When to contact the Data Protection Officer?
  153. National child measurement programme
  154. Make sure DPE is your registered DPO with the ICO
  155. Headteacher fined for breach of data protection legislation
  156. Acceptable Use Policy

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