News

Here's a little-used function on the Knowledge Bank.

Did you know that you can record offline training events? For example group face-to-face training sessions? Here's how.

We wanted to highlight an organisation called the National Cyber Resilience Centre Group which consists of nine regional centres in the UK that were set up to strenghten the reach of cyber resilience across the business community.

A coalitiion of police, government, large employers and organisations and academia are supporting the growth of the Cyber Resilience Centre Network.

The time following a cyber attack can be very stressful, and in the heat of the moment it can be difficult to know what the best thing to do between working out what went wrong, how to recover and what went missing, it can be hard to know where to start first.

We provide some help and guidance in our Information and Cyber Security Best Practice Area, which also includes the checklist:  document What to do immediately after a Cyber Attack(58 KB) .

Are you looking for some data protection training for your inset day(s) at the start of term?  Here are some ideas about how to raise awareness around data protection and cyber security for your staff. 

The training should be relevant, accurate and up to date. 

Microsoft has recently announced the planned retirement of the Microsoft A1 Licenses for Education.  According to Program Updates in Microsoft 365 for Education page the main reason is to limit storage.  Free, unlimited storage plans have become prohibitive and have become a large vector for security risks and fraud. 

We've produced a document to provide help and guidance in the event of a cyber attack.  The document is part of our Information and Cyber Security Best Practice Area and covers:

This document gives a list of who to contact and what to do just after a cyber attack.  It covers:

For those outside the computing world, it feels as though AI (Artificial Intelligence) has suddenly appeared and having a huge impact on the rest of the world.  Artificial intelligence is intelligence demonstrated by computers, as opposed to human or animal intelligence.  'Intelligence' encompasses the ability to learn to reason, to generalise and to infer meaning. 

Surrey Police are investigating a fraud and computer misuse allegation at AQA, England's largest exam board which follows the recent data breach reported by Cambridgeshire Policy into a data breach with the exam boards at OCR and Pearson. Full article: AQA also hit by exam paper cyber attack.

This article was originally published in January 2023, but has been updated with some additional information, following further ransomware attacks on schools in the UK. Highly confidential documents from 14 schools in the UK have been leaked online by hackers.  The Vice Society has been behind a high-profile string of attacks on schools across the UK and the USA in recent months.

This article is one in a series of articles about raising cyber awareness in an organisation.  We visit a number of organisations through our data walks and often discuss the use of USB sticks with staff and are told that they are not allowed.  Yet we will see them in use during the walk.  A verbal/written policy is not the same as prevention and detection.  This article will discuss methods for detection and why.

This article is about cyber insurance in the public sector, particularly in relation to schools.  Cyber insurance is a special type of insurance intended to protect businesses from internet-based risks, and more generally risks relating to information technology infrastructure and activities.  It is also known as cyber liability insurance or cyber risk insurance. 

This article is an article about DDoS attacks and is part of a series of articles about different types of cyber attacks. Denial-of-service (DoS) attacks are a type of cyber attack targeting a specific application or website with the goal of exhausting the target system’s resources, which, in turn, renders the target unreachable or inaccessible, denying legitimate users access to the service.

This article is about a recent cyber attack on Leytonstone School.  The school in Waltham Forest has been closed since half term after it was targeted and a significant amount of personal data was accessed.

The school is still closed to all pupils other than those taking their GCSEs because the school currently does not have a single central record (SCR), sometimes referred to as a single central register.  An SCR is a statutory requirement for all schools and academies in England and Wales to keep and maintain one single record of pre-appointment vetting checks, regulated activity and recording information of all staff. The record is normally kept up to date by a member of the admin staff, but overall responsibility lies with governors (or equivalent) and delegated to headteachers.  It is an essential safeguarding document and must be maintained, reviewed and audited on a regular basis.  It will probably be one of the first documents that Ofsted will ask to see.  Any guidance relating to the SCR should also be read in conjunction with the current version of the Keeping Children Safe in Education (KCSIE) document.

There is no defined format for the SCR and most schools hold it electronically as a password protected Excel document.  As well as employees, it should also include:

• any volunteer who is in regulated activity
• people brought into the school to provide regular additional teaching or instruction but who are employed by another organisation such as peripatetic music teachers, sports coaches etc.
• supply teachers
• contract staff such as cleaners or caterers
• Governors
• Members of the proprietor body (trustees or directors) in independent schools including academies

As a result of the cyber attack at Leytonstone School there is also no WiFi and phone system, but it is the missing SCR that prevents the school from opening.  Our advice would be to always ensure there are secure offsite (cloud) backups of essential files, in addition to local backups.  The security of the SCR should be part of the school's business plan which should be discussed regularly at governing body meetings.  Review:  alongside Governors and Data Best Practice Area to understand how governor responsibilities relate to business continuity and cyber strategy.

View our Information & Cyber Security Best Practice Library for cyber help and guidance.

Download our Business Continuity Template.

We would also recommend viewing the National Cyber Security's pages that provide cyber security advice for schools, which includes free training: NCSC Cyber Security training for schools.
We provide additional Cyber Security Training: How to avoid a data breach: Information and Cyber security.

Further details about what has happened at the school can be viewed in this article by the Evening Standard: Leytonstone School forced to close after IT system hacked.

A reprimand has been issued by the ICO to Parkside Community Primary School in relation to the infringements of Article 5 (1)(f), Article 24 (1) and Article 32 of the UK GDPR. This article discusses the reprimand and looks and what schools can do to avoid this type of breach.

Some of the information in the reprimand document is redacted, but the main details are:

• A safeguarding email was shared in the classroom via the electronic whiteboard.
• The ICO has found that the school disclosed personal data inappropriately, including special category data, in a classroom environment.

The breach is in relation to the UK GDPRs security principle, meaning that the school failed to prevent unlawful disclosure of personal data.
The school also failed to implement appropriate technical and organisational measures to ensure personal data is kept secure under Article 32 of the UK GDPR.

The findings were that the school did not have:

• Detail in the data protection policy of when it was appropriate to open emails containing personal data.
• Policies relating to the use of the school's electronic safeguarding system.
• Written guidance for staff on the classification of emails, i.e. there was no labelling or system to indication that an email contained sensitive information.
• Procedures or guidance relating to when it is appropriate in the school day to open emails generated by the electronic safeguarding system.
• Procedures or guidance in relation to the safe operating of electronic whiteboards,  especially when screen sharing.

There were several steps taken and further action recommended which all schools should take into consideration when using these kinds of systems and when handling special category data in a busy school environment:

• The governor responsible for the strategic management of data protection reviewed current practices and made recommendations. Many schools we speak to do not have this type of governor in place.  Consider reviewing our Governance Best Practice Library.  This article discusses the governor responsibilities in more detail: Cyber responsibilities for Governors/Trustees in schools
• Formal guidance was given to staff about how data breaches should be reported. This is something usually discussed with our customers during our consultations.  All staff should know how to recognise a data breach and the procedures for reporting one.  Consider reviewing our full How to avoid a data breach training course, or invite staff to view our 5-10 minute Data Breach Learning Nugget.
• Staff have been instructed that all alerts sent by the electronic safeguarding system should be read at specific times of the day and never when children are present or in the vicinity of the classroom. 
• All staff have been instructed to use data classification such as SENSITIVE/HIGHLY SENSITIVE in the subject line of an email. Such emails should only be read before and after the school day. Review our Information Classification Best Practice Library in line with your email policy.
• Governors are to be alerted to an incident as soon as it is reported to the Head.  Our Knowledge Bank allows schools to add governors and trustees as users, so they can get an overview of data breaches: Knowledge Bank Role Types: Admin, Staff and Trustee
• Cases of a complex and sensitive nature on the electronic safeguarding system can only be accessed by the Headteacher, Deputy Headteacher and Parental and Pastoral Officer and shared with relevant members of staff on a need-to-know basis at scheduled meetings. Consider access control procedures, review our Information and Cyber Security Best Practice Library.
• All staff and governors are to receive data protection refresher training.  We provide a 20-minute GDPR Refresh Course which can be assigned to both staff and governors by an administrator: Assigning courses to staff using to-dos
• All staff are to be issued with the school's data protection policy and to be familiar with its content.
• The data protection policy has been reviewed.  The updated policy instructs staff how to report a breach, what constitutes a breach, and who to report it to and what happens once this has been done. Review our template policies:  document Model Data Protection Policy(208 KB)  and  document Data Breach Procedure(5.18 MB) .
• All staff to sign an electronic document to confirm they have read and understood the data protection policy.  The DPE Knowledge Bank has a Compliance Manager tool that allows documents to be uploaded and assigned to staff to be read and signed within a set time period: 

The further actions recommended were:

• Refresher training on the operation of electronic whiteboards for relevant employees with the emphasis on security and the relevant steps for employees to take to avoid a personal data breach when operating an electronic whiteboard.  Often the reseller or the manufacturer will offer free training or training videos about how to operating the equipment.
• Ensure there is sufficient written guidance on the use of the electronic safeguarding system.
• Consideration of refresher data protection training for all members of staff.  Both members of staff had failed to report the breach. Staff should understand the consequences of failing to report a breach, as mitigating action can lessen the effects of a personal data breach. Review our Data Breach Learning Nugget and Recognise a personal data breach drip feed poster.
• Adequate technical and organisational measures should be in place to ensure the security and confidentiality of emails sent internally which include personal data, particularly when these contain sensitive and special category. Review Information and Cyber Security Best Practice Library.
• The policies and procedures should have prominent, sufficient and adequate practical guidance for employees, including regular reviews and work to increase staff awareness.
• All new processes should be tested.

The key points to take from the recommendations are that you should always be aware of where you are and who might see what you're working on.  Data classification and access controls are vital.  Special category requires extra security.

Consider all the advice above with what other safeguarding and special category data that you may have displayed around your school?  Consider using our Making the Rounds tool to do your own data walk or get in touch with your Data Protection Education School Consultant to do the walk with your or have a follow-up feedback meeting.

Use our  pdf DPE Quick Reference Guide(1.64 MB)  for practical advice on what can be displayed around schools.

The full reprimand can be read here: https://ico.org.uk/action-weve-taken/enforcement/parkside-community-primary-school/

This article is about firewalls and how they can help in your plan towards being cyber resilient.

What is a firewall?  Think of a firewall as an intruder detection system for your organisation's network.   It is a virtual barrier between your computer or network and the internet. Its role is to keep an eye on all the incoming and outgoing data, like a security guard watching the entrance to your house or office.  The main purpose of a firewall is to protect your computer or network from harm.  It helps to prevent unauthorised access, like hackers. It also helps to stop viruses, malware or other malicious software from infecting your system.  It acts as a shield, keeping your personal and sensitive information safe.

Your firewall may be managed by your IT or internet provider.  Often they will be at default settings, so it is good to ask your provider about the following:

• Have functions, accounts and services not needed been disabled or removed?
• Has the default password been changed and only shared with authorised personnel?
• Has access to the admin interface from the internet been prevented - unless there is a clear and documented business need?
• Is the admin interface protected by multi factor authentication?

Setting up a firewall can be a complex task but is often provided by your IT support or internet provider.

What kind of rules should be set?

• Outgoing connections should be allowed - this allows you to browse the internet.
• Unauthenticated inbound connections should be blocked.
• Firewall rules should be approved and documented by the authorised individual for specific services which should be regularly reviewed.
• Permissive firewall rules should be removed or disabled when they are no longer needed.
• Access should be restricted to certain ports and regularly reviewed.
• Specific IP addresses or ranges should be filtered and regularly reviewed.
• Logging should be enabled.

Further guidance for schools can be found in the DFE document: Cyber Security Standards for Schools and Colleges.  The document discusses the importance of firewalls and how they make scanning for suitable hacking targets much harder - hackers will always try to find the easiest route for an attack so making it difficult makes an attack less likely.

Further help and advice can be found in our Information & Cyber Security Best Practice Library and further questions to ask can be found in our Information/Cyber Security Checklist.  The checklist covers the following areas:

• Governance and policies
• IT checks
• Physical Checks

Firewalls also have vulnerabilities and hackers will always try to exploit vulnerabilities as discussed in this Computing article: Major firewall maker alerts customers to vulnerabilities.

Consider the use of secure methods and organisational devices for staff required to work from home.  Review our Work out of school Best Practice Area. Ensure that there is secure remote access, especially if a school server needs to be accessed.

This article is about cyber attacks and data breaches that may go unreported due to the misconceptions about how organisations might respond to them.  The NCSC recently published an article about why transparency around cyber attacks is a good thing for everyone.
The NCSC and the ICO may work on a cyber attack together if an incident brings down a business, severely impacts national services and infrastructure or massively disrupts people's data-to-day lives, however they consider that a large number of attacks may go unreported.  The article talks about a number of myths:

Myth 1 - If I cover up an attack everything will be OK - of course it won't.  Every successful cyber attack that is hushed up, with no investigation or information sharing, makes other attacks more likely because no one learns from it.  Keeping your cyber incident a secret doesn't help anyone except the criminals.

Myth 2 - Reporting to the authorities makes it more likely the incident will go public.  Your confidentiality will be respected and both the NCSC and ICO don't proactively make information public, or share it with regulators without your consent.  Remember your regulatory responsibilities.

Myth 3 - Paying the ransom quickly to get the decryption key and restore services doesn't always help.

Myth 4 - I've got offline backups, I won't need to pay a ransom.

Myth 5 - If there is no evidence of data theft, you don't need to report to the ICO.  You should always start from the assumption that it has been taken.

Myth 6 - You'll only get a fine if your data is leaked.  This isn't necessarily the case.  A personal data breach is more than just a loss of data.

The full report is here: Why more transparency around cyber attacks is a good thing for everyone

We would always encourage staff to report any cyber attacks and data breaches. Visit our Information & Cyber Security Best Practice Library for support and guidance. Raise awareness with staff through training, posters and discussion.  Having a 'no blame' culture will encourage staff to report issues.
Ensure you have a Cyber Response Plan: Cyber Response Processes.

A Dorchester school has recently suffered a cyber attack in the form of a Ransomware attack.
Following the attack the school has been left unable to use email or accept payments.
The school is working with the National Cyber Security Centre and the police to resolve the issue. The full article can be read here: https://www.bbc.co.uk/news/uk-england-dorset-65685607
The school remains open, with teaching adapted as needed and exams continuing as planned.

Comment from the headteacher:

A message from the headteacher, Nick Rutherford, to parents said:

“We are in liaison with our school Data Protection Officer and this data breach has been reported to the Information Commissioners Office (ICO) in line with requirements of the Data Protection Act 2018/GDPR. Every action has been taken to minimise disruption and data loss.

“The school will be working with Wessex Multi-Academy Trust, IT team and other relevant third parties (Department for Education, National Cyber Security Centre and police) to restore functionality and normal working as soon as possible.

“I appreciate that this will cause some problems for parents/carers with regards to school communications and apologise for any inconvenience. Please use the telephone absence line to report student absence, as staff cannot currently receive emails. Please also telephone the school should you wish to report any concerns or speak to a member of staff."
Quote source: https://planetradio.co.uk/greatest-hits/dorset/news/dorchester-school-cyber-attack/

Prof Alan Woodward, from the University of Surrey, has previously said schools are a "soft target". 

Data Protection Education are working with schools and trusts to build cyber resilience with data protection in mind:

View our Information & Cyber Security Best Practice Library for cyber help and guidance.

Download our Business Continuity Template.

This article is about the different user types available on the Knowledge Bank and what they have access to.
Details about how to add users onto the Knowledge Bank can be found in the Using the Knowledge Bank Best Practice Library: How to add users to the Knowledge Bank

Malicious threat actors (hackers) are always developing new techniques to breach passwords.  This article lists the different types of password attacks and some defences/counter-measures which can be used to enhance password security.  In our experience, hackers are most successful at accessing school systems unlawfully using these methods.  Passwords continue to be a primary target for cyber criminals seeking unauthorised access to accounts.

Password security is a shared responsibility and proactive measures can go a long way in preserving online safety.

1. Brute Force Attacks - involve systematically attempting all possible combinations of characters until the correct password is discovered.  Ways to mitigate brute force attacks are account lockouts or measures like CAPTCHA to slow the repeated login attempts down.
2. Dictionary Attacks - the attacker uses a precompiled list of commonly used passwords, dictionary words, and known phrases.  By systematically trying each entry, they can gain access to an account.  Counter measures would include enforcing strong password policies, such as password complexity requirements.
3. Phishing Attacks - involve the hacker tricking users into revealing their passwords through fraudulent means.  Attackers typically send deceptive emails, masquerade as legitimate organisations or create fake login pages to steal user credentials. To combat phishing attacks, individuals should be cautious while opening emails, double-check the authenticity of the websites and enable multi factor authentication to add an extra layer of protection.  View our article: A guide to multi-factor authentication.  Run a phishing campaign through our Knowledge Bank (which all our customers have access to).
4. Keylogger Attacks - are malicious software of hardware devices designed to record a user's keystrokes, including passwords.  These captured keystrokes are then transmitted to the attacker for analysis.  To prevent keylogger attacks maintain up-to-date antivirus software, avoid downloading files from untrusted sources and use virtual keyboards when entering passwords on public computers.
5. Rainbow Table Attacks - attackers use precomputed tables containing a vast number of password hashes and their corresponding plain text passwords. by comparing the stolen password hashes with the entries in the table, they can rapidly discover the original passwords.  Implementing robust cryptographic techniques can effectively mitigate rainbow table attacks.
6. Credential Stuffing - exploits the fact that many users reuse passwords across multiple platforms.  Attackers obtain username-password combinations from data breaches on other websites and systematically try them on other platforms.  To combat credential stuffing, users must adopt unique passwords for each service and utilise password managers to generate and store complex passwords securely.

Defences and Counter-Measures

• Use a complex password and multi factor authentication
• Lock accounts after a number of successful attempts
• Check your physical hardware
• Run a virus scan
• Monitor your account compromises. Use haveibeenpawned.com to check whether your email address is connected to any recent leaks and so vulnerable.
• Enable encryption on your router
• Use a VPN

Use our Password Checklist to see how robust your password policies and procedures are.

Further guidance from the NCSC about passwords: Password Policy: updating your approach.

Visit our Password Best Practice Library for help and guidance.

Read our article about passwords: Passwords - simplifying the approach.

ICO Password guidance: Passwords in online services.

Hackers and cyber criminals are continuously searching for vulnerabilities in software and systems to exploit for their own malicious gains.  

What are Zero-Day Vulnerabilities

Zero-day vulnerabilities refer to software flaws or weaknesses that are unknown to the software vendor and, consequently, unpatched at the time of discovery by cyber criminals.  These vulnerabilities are security holes that malicious threat actors (hackers) can exploit to gain unauthorised access to systems, steal sensitive information, disrupt services, or execute malicious code.

The term 'zero-day' signifies that software developers have zero days to respond to the vulnerability before cyber criminals potentially exploit it.  Once a zero-day vulnerability is exploited, it becomes known to the software vendor, and they can begin developing a security patch or update to fix the flaw.

The Dangers of Zero-Day Vulnerabilities

1. Undetectable Attacks: Since zero-day vulnerabilities are unknown to the software vendor, they lack the necessary security measures to detect or prevent such attacks. Cybercriminals can infiltrate systems undetected, increasing the potential for data breaches and compromising privacy.

2. Targeted Exploitation: Zero-day vulnerabilities are highly sought after by skilled hackers and state-sponsored cyber espionage groups. These sophisticated attackers can exploit the vulnerabilities for targeted attacks against specific organizations or individuals, amplifying the potential damage.

3. Expanding Attack Surface: With the increasing interconnectedness of devices and the rise of the Internet of Things (IoT), the attack surface for zero-day vulnerabilities is expanding rapidly. From smartphones and laptops to smart home devices and critical infrastructure, any system connected to the internet can be susceptible to such attacks.

The Importance of Updates

Software updates play a pivotal role in countering the risks posed by zero-day vulnerabilities. Here's why regular updates are crucial:

1. Patching Vulnerabilities: Updates often contain security patches that address known vulnerabilities, including zero-day exploits. By promptly installing updates, users ensure that the latest protections are in place, reducing the likelihood of successful attacks.

2. Enhanced Security Measures: Updates not only patch vulnerabilities but also improve overall security measures. Developers continually refine their software to strengthen defenses against emerging threats, ensuring users have access to the most robust security features available.

3. Stay Ahead of Cyber Criminals: Software vendors constantly monitor and analyze threats to identify vulnerabilities. Regular updates allow vendors to respond swiftly to emerging risks, closing security gaps before cybercriminals can take advantage of them.

4. Protecting Personal Data: Updating software helps protect sensitive information, including personal data, financial details, and login credentials. Neglecting updates could expose users to identity theft, financial fraud, and other forms of cybercrime.

5. Maintaining System Stability: Updates not only address security concerns but also improve system performance and stability. Regular updates ensure that software operates efficiently, reducing the risk of crashes, freezes, or other malfunctions that could be exploited by attackers.

Important information for schools:  you may need to check with your IT provider that they are regularly updating your network and systems as part of their regular maintenance routines.  Ensure you have allowed enough time for them to do this each week.

Microsoft Patch Tuesday

Microsoft fixes three zero-days in May 2023 Patch Tuesday

Cyber Checks

Complete our Information/Cyber Security Checklist to get a graphical (RAG) view of where your organisation is with Cyber Security.

Further information about zero-day vulnerabilities can be found here: NCSC Understanding Vulnerabilities.

A Wiltshire secondary school has been severely affected by a targeted attack by hackers who demanded a ransom to restore access to its IT network.  The attack affected the school's local server, its website, internet access, Wi-Fi, printers and internal phone systems.

A full report can be read here: https://www.gazetteandherald.co.uk/news/23476464.hacker-demands-ransom-taking-control-wiltshire-schools/

The school's website was still down several days later.  An update a few days later was published here: https://www.gazetteandherald.co.uk/news/23484633.hardenhuish-school-cyber-attack-update-hackers-demand-ransom/

In the BBC report cyber expert, Prof Alan Woodward, from the University of Surrey, said schools are a "soft target".